CITY OF OXFORD

OAC Front Desk Clerk

General Information
Location  107 COURTHOUSE SQUARE
OXFORD, MS 38655
United States
Employee Type  Non-Exempt FT
Job Category  Oxford Park Commission
Industry  Park Commission
Contact Information
Name  Taylor Walhood
Phone  662-232-2313
Email  tgex@oxfordms.net
Description

 

Oxford Park Commission – OAC Front Desk Clerk

                                                              

 FLSA: Non-Exempt

Location: Park Commission - Activity Center          Date Received: October 1, 2018

 

Purpose of Position

Serves as secretary and receptionist for the Oxford Park Commission’s Activity Center.

 

Duties and Responsibilities 

Supervision Received

Supervision is provided by the Business Manager of Oxford Park Commission

 

Supervision Exercised

None

 

ESSENTIAL FUNCTIONS

 

Operates as the secretary and receptionist for the Activity Center employees - OPC.

 

Records, and may type, the minutes of meetings related to the OPC Activity Center.

 

Prepares the calendars and other information to be given to the Park Commission directors, participants, or other OPC affiliations in a projected time for meetings, classes, events, or daily operations.

 

Ability to prepare monthly, quarterly and yearly reports to be given to the Park Commission, Administration, and/or OPC staff members.

 

Performs general office work including typing, taking and transcribing letters, maintaining office files and records, materials for classes and events, along with acting as receptionist.

 

Maintains light bookkeeping, and money management.

 

As a receptionist they must be able to greet visitors and answers questions about programs, activities, and athletic programs and makes appointments if necessary.

 

Answers phones and directs calls to the proper personnel along with providing information regarding facilities and activities of the department.

 

Takes reservations and registrations for classes/events in the Activity Center, and records fees which have been collected for such transitions.

 

 

 

 

MARGINAL FUNCTIONS

 

Assists the Activity Center Director and other Program Directors with related work as required.

 

Assists other staff members in maintaining good public relations within the community.

 

 

Assists others with Activity Center projects and events.

 

Perform other duties as directed.

 

Minimum Knowledge, Skills, and Abilities 

 

Knowledge:

 

  • Knowledge of general office practices and procedures
  • Knowledge of recreational activities and schedules of events of the parks and recreation department
  • Skill in use of computer, typewriter, calculator, copier, fax machine and other office equipment
  • Ability to compose and type business letters in a professional manner
  • Ability to communicate effectively with the public

 

Skills and Abilities

 

  • Multiple task performance
  • Hard copy filing skills
  • Problem solving ability
  • Operate office equipment (computer, typewriter, fax machine, copier, vehicle, etc.)
  • Work as a team member with other employees
  • Make decisions within specified restraints
  • Communicate effectively with employees and the public
  • Maintain confidentiality
  • Handle multiple tasks with frequent interruptions
  • Maintain high professional demeanor
  • Follow departmental and city procedures
  • Shorthand, typing, recording and other basic secretarial skills
  • Basic financial skills
  • Autonomous and strong work ethic

 

 

 

 

Special Requirements

 

Graduation from a standard high school or GED equivalency.

 

One (1) year of general office and clerical work involving typing and computer skills.

 

A valid driver’s license.

 

 

Tools and Equipment Used

 

Computer, typewriter, fax machine, copier, radio dispatch equipment, vehicle, etc.

 

Physical Demands

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The employee must occasionally lift or move items up to a weight of 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

Work Environment

 

The secretary works regular hours with the possibility limited overtime work.  Night and weekend work may be required.  95% of this work is indoors, and 5% is outdoors and requires work done in all types of weather.  The stress level is moderate.

 

Selection Guidelines

 

Formal applications, rating of education and experience; Oral interview and background investigation; and job related tests may be required.

 

The duties listed above are intended to be used only as an illustration of various types of work that may be performed.  The omission of specific statements of duties does exclude them from the position if the work is similar, related, or a logical assignment to the position.

 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employee as the needs of the employer and the requirements of the job may change.

Requirements