CITY OF OXFORD

Special Events Manager

General Information
Location  107 COURTHOUSE SQUARE
OXFORD, MS 38655
United States
Employee Type  Non-Exempt FT
Job Category  Oxford Park Commission
Contact Information
Name  Taylor Walhood
Phone  662-232-2313
Email  tgex@oxfordms.net
Description

 

Oxford Park Commission – Special Events Manager

                                          

 

Grade Number: G10                                                                                                                      

 

FLSA:Exempt

Location: Park Commission    Date Revised: October 1, 2018           

 

Purpose of Position

Responsible for developing, scheduling, conducting, and supervising a diversified program of special events and programs.  Also responsible for overseeing the operation and maintenance of the city tennis courts and facilities.

 

Duties and Responsibilities 

 

Supervision Received

 

The immediate supervisor for this position is the Deputy Director of the OPC.

 

Supervision Exercised

 

Part time employees related to special events.

 

ESSENTIAL FUNCTIONS

 

Develops, schedules, conducts and supervises a diversified program of special events which are to include Movies in the Park, Egg Hunts, Touch a Truck, track and field, water days in the park, tennis program and tournaments

 

Hire appropriate personnel to instruct tennis program.

 

Coordinates scheduling of special events.

 

Handle all court reservations for the John Leslie and Avent Park Tennis Courts.

 

 

MARGINAL FUNCTIONS

 

Conducts and maintains safety programs for all facilities.

 

Conducts recreational surveys

 

Responsible for inventory of all equipment and supplies at the Tennis Courts.

 

Work closely with all city department heads on related jobs.

 

Promotes OPC and the City of Oxford on the local, state and national level.

 

Maintains good public relations with the community.

 

Minimum Knowledge, Skills, and Abilities 

 

Knowledge:

 

  • Knowledge of recreational programming and athletic events, and special events
  • Knowledge of community interests and recreational needs
  • Skill in planning, developing, coordinating and supervising a variety of recreational activities
  • Excellent oral and written communications skills
  • Advanced computer skills
  • Basic financial knowledge
  • General knowledge of operation of municipal government
  • Knowledge of federal and state statues concerning the work of the department


 

Skills and Abilities:

 

  • Ability to work effectively with children, young people, adults and senior citizens
  • Ability to maintain good community relations
  • Have ability to speak effectively before groups of customers or employees
  • Ability to get along with other workers
  • Assists staff in performing their duties, and provides training and education, as required
  • Compiles and prepares time sheets, work orders and cost estimates of materials, and supplies as required for programs and services
  • Evaluate staff performance and skills
  • Multiple task performance
  • Operate office equipment (computer, typewriter, fax machine, copier, etc.)
  • Make decisions within specified restraints
  • Maintain confidentiality
  • Maintain high professional demeanor
  • Autonomous and strong work ethic

 

Special Requirements

 

Graduation from a four-year college or university with a minimum of a Bachelor’s degree in Recreation Leadership, Leisure Management, Physical Education or a related field.

 

A minimum of two (2) years’ experience in recreation programming or administration, or an equivalent combination of education and relevant experience is required.

 

A valid driver’s license.

 

Tools and Equipment Used

 

Computer, typewriter, fax machine, copier, pool vacuum, iPad, etc.

 

Physical Demands

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The employee must occasionally lift or move items up to a weight of fifty (50) pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

Work Environment

 

The Special Events Manager works regular hours with some overtime work.  Night and weekend work will sometimes be required.  60% of this job is indoors, and 40% is outdoors and requires work done in all types of weather.  The stress level is moderate.

 

Selection Guidelines

 

Formal application, rating of education and experience; oral interview and background investigation; and job related tests may be required.

 

The duties listed above are intended to be used as an illustration of various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirement of the job may change.

 

 

 

Requirements