CITY OF OXFORD

Deputy Director

General Information
Location  107 COURTHOUSE SQUARE
OXFORD, MS 38655
United States
Employee Type  Exempt - FT
Job Category  Oxford Park Commission
Contact Information
Name  Taylor Walhood
Phone  662-232-2313
Email  tgex@oxfordms.net
Description

 

Oxford Park Commission - Deputy Director                                                                                                                                           

Location: Park Commission         Revised: August 9, 2018

 

Purpose of Position

Is responsible for all recreational and park facilities in the City of Oxford.

 

Duties and Responsibilities                                                                                                         

 

Supervision Received

The immediate supervisor for this position is the Executive Director of Parks and Recreation.

 

Supervision Exercised

Everyone other than Executive Director

 

ESSENTIAL FUNCTIONS     

Assists the Executive Director in the following areas:

  • Hiring of personnel
  • Budgetary matters
  • Grant proposals and applications
  • Development of new park buildings and sport facilities
  • Attends monthly Park Commission Board meetings
  • Attends Mayor and Board of Aldermen meetings in absence of the Executive Director
  • Manages and updates the Policies and Procedures of the OPC
  • Oversees maintenance personnel
  • Oversees Sponsorships Program
  • Maintains all independent contracts for the OPC

 

 

Responsible for writing equipment specifications for purchasing and submits to Executive Director for approval.

 

Conducts and maintains a safety program for all facilities, vehicles, and equipment for the park and recreation department.

 

Oversees purchasing requisitions and work closely with the Maintenance Superintendent, Athletic Director, and Program/Facilities Director (including sports equipment, sports facility equipment, maintenance supplies, janitorial supplies, and supplies for the Activity Center) and makes recommendations to the Executive Director.

 

Responsible for the upkeep of the inventory program.

 

Maintains good public relations with the community.

 

MARGINAL FUNCTIONS

 

Works closely with all city department heads on related jobs.

 

Works closely with contractors on all projects to assure that they are completed properly and accurately.

 

Promotes the Park Commission and the City of Oxford on the local, state, and national level.

 

Performs other duties as directed.

 

Minimum Knowledge, Skills, and Abilities 

 

Knowledge:

  • Knowledge of recreation programs, activities, and recreational philosophy.
  • Knowledge of the community, its recreational interests and needs.
  • Skill in developing a wide variety of athletics and instructional programs.
  • Excellent oral and written communications skills.
  • Advanced computer skills.
  • Basic financial knowledge.
  • General knowledge of operation of municipal government.
  • Knowledge of federal and state statues concerning the work of the department.

 

Skills and Abilities:

  • Event planning and execution for small and large groups
  • Multiple task performance
  • Ability to research and prepare grants
  • Problem solving ability
  • Operate office equipment (computer, typewriter, fax, copier, etc.)
  • Work as a team member with other employees
  • Make decisions within specified restraints
  • Communicate effectively with employees and the public
  • Maintain confidentiality
  • Handle multiple tasks with frequent interruptions
  • Maintain high professional demeanor
  • Follow departmental and city procedures
  • Financial skills
  • Autonomous and strong work ethic

 

 

Special Requirements

 

 

Graduation from a four-year college or university with a minimum of a Bachelor’s degree in Recreation Leadership, Leisure Management, Physical Education or a related field.

A minimum of three (3) years of experience in directing sports or recreational activities.

Experience as assistant or deputy director may be considered in lieu of degree requirements.

 

A valid driver’s license.

 

Tools and Equipment Used

 

Computer, typewriter, fax machine, copier, radio dispatch equipment, etc.

 

Physical Demands

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The employee must occasionally lift or move items up to a weight of 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

Work Environment

 

The deputy director works regular hours with some overtime work.  Night and weekend work will sometimes be required.  70% of this job is indoors, and 30% is outdoors and requires work done in all types of weather.  The stress level is moderate.

 

Selection Guidelines

 

Formal application, rating of education and experience; oral interview and background investigation; and job related tests may be required.

 

The duties listed above are intended to be used as an illustration of various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirement of the job may change.

 

 

                                        

Requirements