CITY OF OXFORD

Historic Properties Manager

General Information
Location  107 COURTHOUSE SQUARE
OXFORD, MS 38655
United States
Employee Type  Non-Exempt FT
Job Category  Oxford Conference Center
Contact Information
Name  Taylor Walhood
Phone  662-232-2313
Email  tgex@oxfordms.net
Description

 

 

Historic Properties Manager - Job Description

Management of Historic Properties/Museums owned by the City of Oxford. 

 

Duties and Responsibilities

 

Supervision Received

The Historic Properties Manager will receive supervision from the Historic Properties Commission.

 

Supervision Exercised

 The incumbent will have supervisory responsibility for all city historic properties/museums.

 

ESSENTIAL FUNCTIONS

 

  • Manage all daily museum operations including docents and hours of operation
  • Coordinate maintenance contracts (landscape, cleaning, HVAC and others)      
  • Manage and assist prospective renters with contract, payment, and planning of      event
  • Manage and or work events as scheduled (primarily afterhours and weekends)
  • Set up and manage AV equipment for events
  • Update event calendar, websites and maintain all social media accounts
  • Inspect, lock and secure buildings after events
  • Inspect and ensure all properties are maintained appropriately. 
  • Recommend and implement marketing and advertising plan approved by HPC
  • Prepare and present all invoices for payment by bill docket to the HPC and city clerk’s office
  • Develop, track and report historic properties expenditures versus budget (monthly)
  • Serves as HPC Secretary, maintains all official HPC records, attends and prepares all handouts for HPC meetings and perform      other duties as directed by HPC including office work
  • Maintains working relationship with Visit Oxford and historic properties friend’s groups
  • Prepare and present yearly reviews for Mayor and Board of Aldermen

  

Knowledge, Skills, and Abilities

 

Skills and Abilities:

  • Work flexible hours as dictated by events
  • Work autonomously
  • Deal with others in a professional manner
  • Follow policies and procedures
  • Maintain professional composure in heated situations
  • Communicate effectively with HPC, customers, docents and other employees, etc.
  • Ability to follow room set-up diagrams. AV knowledge is helpful.      
  • Knowledge of Microsoft Office including Outlook, Excel, and Word
  • Knowledge of Social Media including Twitter, Facebook, and Instagram

 

 

Special Requirements

Bachelor’s Degree from an accredited University

 

Tools and Equipment Used

LCD Projectors, drop down and portable screens, visual and audio hook ups, laptops, computers, and microphones.  Staging, dancefloor, tables and chairs, linens, table skirting, beverage equipment, also janitorial tools such as mops, brooms, vacuums, and cleaning supplies.

 

Physical Demands

Physical work involved with this position includes, but is not limited to, walking, pushing, pulling, lifting and bending.

 

Work Environment

85% of work is indoors in climate-controlled environment.  15% of work may be outdoors in temperatures ranging from 45 degrees F to 100 degrees F. 

 

Selection Guidelines

 

Formal application, rating of education and experience; Oral interview and background investigation; and job related tests may be required.

 

The duties listed above are intended to be used only as an illustration of various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job may change.

 

 

Approval: ___________________                 Approval: __________________________

                        Supervisor                                                       Appointing Authority

 

Effective Date:                                    Revision History: 07/24/2018

Requirements