CITY OF OXFORD

Part Time Event Coordinator

General Information
Location  107 COURTHOUSE SQUARE
OXFORD, MS 38655
United States
Employee Type  Non-Exempt PT
Job Category  Oxford Conference Center
Contact Information
Name  Taylor Walhood
Phone  662-232-2313
Email  tgex@oxfordms.net
Description

Oxford Conference Center - Job Description

Event Coordinator

 

Division: N/A                                                                         Essential:  No

Grade Number:                                                                     FLSA:  Non-Exempt                        

Location:  Oxford Conference Center                               Date Revised: August 20, 2018

Purpose of Position

 

 

Working with clients/management to ensure the setting up and tearing-down of events and maintaining and cleaning the building and grounds. Working scheduled events and providing customer service for them. 

 

Duties and Responsibilities

 

Supervision Received

The event coordinator will receive supervision from the Event Manager

 

Supervision Exercised

 The incumbent has no supervisory responsibility.

 

ESSENTIAL FUNCTIONS

 

  • Work with customers to manage events as scheduled (primarily afterhours and nights and weekends)
  • Set up, maintain, and troubleshoot OCC AV systems
  • Assist with all Social Media Accounts
  • Set-up and tear-down tables and chairs for events
  • Empty all garbage cans daily and take out trash
  • Vacuum carpets as needed
  • Sweep/mop lobby and all tile and marble floors
  • Clean and sanitize bathrooms’ daily
  • Sweep off front and back steps and remove trash
  • Remove trash and cigarette butts
  • Clean kitchen

 

MARGINAL FUNCTIONS

 

  • Perform other duties as directed
  • Maintain the interior and exterior of ConferenceCenter buildings as directed
  • Dust and polish furniture as needed


 

Knowledge, Skills, and Abilities

 

 

Knowledge:

 

Proper grammar and proper use of English in speaking and writing

Mathematical skills, including addition, subtraction, division and multiplication

  

Skills and Abilities:

Ability to follow room set-up diagrams. Learn basic A/V setup.

Work autonomously

Meet specified or required deadlines

Communicate effectively with customers, elected officials, other employees, etc.,

 

Deal with others in a professional manner

Maintain professional composure in heated situations

Follow policies and procedures

Must be available to work nights, weekends and some daytime. 

 

Special Requirements

 

Valid Mississippi Driver License

 

Tools and Equipment Used

 

Indoors tools and equipment consists of push mops, brooms, dusters and sweepers. Outdoors equipment consists of seeders, weed eaters, mowers, trimmers, etc.

 

Physical Demands

 

Physical work involved with this position includes, but is not limited to, walking, pushing, pulling, lifting and bending.

 

Work Environment

 

85% of work is indoors in climate-controlled environment.  15% of work may be outdoors in temperatures ranging from 45 degrees F to 100 degrees F.

 

Selection Guidelines

 

Formal application, rating of education and experience; Oral interview and background investigation; and job related tests may be required.

 

The duties listed above are intended to be used only as an illustration of various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job may change.

 

 

Approval: ___________________                 Approval: __________________________

                        Supervisor                                                       Appointing Authority

 

Effective Date:                                    Revision History: 8/21/2018

 

Requirements