CITY OF OXFORD

Office Administrator and Visitor Services Coordinator

General Information
Location  107 COURTHOUSE SQUARE
OXFORD, MS 38655
United States
Employee Type  Non-Exempt FT
Job Category  Visit Oxford
Contact Information
Name  Taylor Walhood
Phone  662-232-2313
Email  tgex@oxfordms.net
Description

Visit Oxford

Job Description: Office Administrator and Visitor Services Coordinator

 

Division: N/A

Essential: NO

Grade Number:

FLSA: Non-Exempt

Location: Visit Oxford

Date Revised: March 2018

 

Supervision Received: Deputy Director & Director

 

Supervision Exercised: Interns and Visitors Center hostesses/hosts

 

Purpose of Position: The purpose of the Office Administrator and Visitor Services Coordinator is to oversee the day to day operations of the visitors center, management of administrative files, serves as the secretary to the Oxford Tourism Council board and staffs the Visitors Center.

 

Duties and Responsibilities

 

Primary Duties

  • Management of the day-to-day operations of the visitors center
  • Manage group tour bookings
  • Oversees visitors center services including:
    • Greeting and assisting visitors
    • Inquiry fulfillment 
    • Brochure/promotional item inventory
    • Welcome bag program
    • Staffing of visitors center hostesses/hosts and interns
    • Maintains employee personnel files
    • Fulfills leads from tradeshow and lead based advertisements
    • Serves as secretary to the Oxford Tourism Council Board
    • Manages filing of bills and weekly/bi-weekly bill docket
    • Works closely with OTC accountant on bimonthly payroll and monthly financials

Secondary Duties

  • Assist Director and Deputy Director as needed
  • Work with Double Decker Coordinator as needed

 

 

Requirements

Knowledge:

  • 4 year college degree or five years experience in office management
  • Experience and knowledge in tourism and hospitality industry is desirable
  • Ability to pay bills and work with accountant to maintain financial organization
  • Knowledge of operating the entire Microsoft Office Suite
  • Advanced competency in office machine usage such as mailing systems, copier, etc
  • Bookkeeping and cash control experience
  • Fundamentals and principles of record keeping experience
  • The use of proper grammar and proper English in speaking and writing

 

Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
  • Evening, weekend, and overtime hours are possible
  • Ability to stand for long periods
  • Ability to lift at least 30 pounds
  • Required to sit for extended periods of time.
  • Able to stoop, bend, reach, lift, or kneel in limited space.
  • Manual dexterity.

 

Work Environment:

95% of work is indoors in climate-controlled environment.  5% of work may be outdoors in temperatures ranging from 45 degrees F to 100 degrees F.

 
The salary range is $34,000-$38,000